Job Description

Executive Support & Scheduling

v  Provide comprehensive personal assistant support to the Managing Director, including managing calendars, appointments, meeting arrangements, and travel itineraries.

v  Prepare reports, presentations, meeting agendas, and minutes with accuracy and professionalism.

v  Handle confidential documents and correspondence with discretion and sensitivity.

Communication & Correspondence

v  Act as a key communication bridge between the Managing Director and internal departments, external partners, and Japanese stakeholders.

v  Draft and translate official correspondence in English and Japanese when necessary.

v  Facilitate cross-cultural understanding and ensure adherence to Japanese business etiquette during interactions.

Coordination & Liaison

v  Coordinate with government authorities to ensure timely submission of required documents and reports.

v  Support the Managing Director in preparing and organizing materials for government meetings and inspections.

v  Maintain organized records of licenses, regulatory submissions, and compliance

v  Documentation

Report Management

v  Compile, proofread, and manage business and regulatory reports—including

v  Japanese-language documents—to ensure accuracy and readiness for both internal review and government submission.

v  Track submission deadlines and maintain a reporting calendar to ensure compliance.

Travel & Hospitality Management

v  Arrange detailed travel and accommodation plans for executives and overseas guests.

v  Oversee logistics related to business trips, including visa applications, transportation, and itinerary planning.

Task Management & Prioritization

v  Manage and prioritize multiple assignments with attention to detail, accuracy, and efficiency.

v  Identify urgent matters and ensure they are addressed promptly with minimal supervision.