Job Description

·       Organize, categorize, and maintain all project documents, including contracts, plans, permits, and reports.

·       Ensure that all documents are up to date, accurately filed, and easily accessible to stakeholders and proper distribution of documents to relevant team members, contractors, and consultants.

·       Coordinate document reviews, approvals, and revisions with all stakeholders.

·       Implement version control procedures to track document revisions and ensure consistency.

·       Maintain a log of document revisions, approvals, and distribution dates.

·       Ensure that all documents meet regulatory and quality standards.

·       Conduct regular audits of document management systems for accuracy and compliance.

·       Assist project managers, architects, and engineers in retrieving necessary documents.

·       Facilitate document-sharing among internal teams and external parties.

·       Maintain an organized filing system for physical and digital project records.

·       Ensure documents are archived properly and stored according to company and legal requirements.

·       Assist in the management of procurement-related documents such as purchase orders, contracts, and invoices.

·       Provide regular updates on document status and issues to project managers

·       Support general administrative tasks related to project documentation.