Job Description

Main Responsibilities and Duties ;

Cash Custody & Daily Reconciliation ;

·       Properly receiving, securely keeping, and disbursing petty cash for office use according to the company's financial policies.  

·       Accurately counting and reconciling the actual petty cash on hand with the records and vouchers/receipts before the end of each working day.

·       Before spending the petty cash, submit a complete expense summary to the manager so that reimbursements can be requested if needed.  

Expense Tracking & Record-Keeping ;

·       Record each daily expense accurately in Excel or Google Sheets according to the relevant cost codes.

·       For every disbursed amount, check and obtain the official receipt, invoice, and payment voucher signed by the responsible person, and store them properly.

·       To allow the audit team to check anytime, organize and save both the original vouchers and receipts in files in both paper and digital formats

 

Following Internal Financial Controls ;

·       Strictly adhere to the rule that money is only disbursed with the approval signature of the Project Manager or the responsible person.  

·       Ensure that every payment voucher has signatures from both the recipient or payee and the approver.

·       In case of incorrect expenses, missing receipts, or accounting errors, immediately report to the Project Manager.