Job Description

Ø  Manage and maintain executives’ schedules, including appointments, meetings, and travel arrangements.

Ø  Prepare and edit correspondence, communications, presentations, and other documents.

Ø  Monitor, screen, and respond to incoming communications, including calls, emails, and mail.

Ø  Coordinate executive communications, including taking calls, responding to emails, and interfacing with internal and external stakeholders.

Ø  Organize and prioritize large volumes of information and calls.

Ø  File and retrieve corporate documents, records, and reports.

Ø  Prepare agendas and make arrangements for committee, board, and other meetings.

Ø  Record, transcribe, and distribute minutes of meetings.

Ø  Liaise with internal staff at all levels and interact with external clients and partners.

Ø  Handle confidential documents ensuring they remain secure.

Ø  Manage office supplies and maintain office systems.

Ø  Undertake ad-hoc projects and other duties as assigned by the executive.